Frequently Asked Questions
for Sponsors and Exhibitors
Yes. Indicate your needs on the application form. Outlets are billed separately.
Setup is on Saturday, August 16, 2025, from 7:00 AM to 10:00 AM.
Teardown begins after 7:00 PM on Sunday, August 17, 2025.
Yes. No displays may extend into aisles. Within 1.5 meters (4.9 ft) of the aisle, height must not exceed 1.25 (4.1 fet) meters. Maximum booth height is 2.5 meters (8.2 ft). For taller or custom displays, submit a diagram at least 30 days before the event. You can install it the day before at 7 am, assuming it will be installed at least 15 minutes before the event.
No. Subletting, reselling, or sharing your booth space is prohibited and may lead to cancellation without refund.
Yes. Corner and prime locations are available for an additional fee and are assigned on a first-come, first-served basis. You may also choose to have a pavilion depending on your sponsorship and exhibitor level.
Only prepackaged food is allowed. Please call us at info@fiestainamerica.com for details.
Only directly in front of your booth. Distribution in hallways, entrances, food courts, and public areas is not allowed and may result in cancellation after a warning.
No. Exhibitors are not permitted to schedule activities or promotions that conflict with the official Fiesta in America program.
General exhibit hall security is provided during show hours by American Dream. Fiesta in America is not liable for personal or booth-related losses. Exhibitors may arrange their own security if needed.
Cancel by May 1, 2025: 50% refund.
Cancel after June 30, 2025: No refund.
U.S. visa denial: 70% refund (with official documentation).
Yes. Register by April 30, 2025 to receive a discount.
Email info@fiestainamerica.com with the subject line “EARLY BIRD DISCOUNT.”
Depending on your package, your brand may be featured in:
– Fiesta Talks Magazine
– On-stage LED screens (no corporate logo, just messaging)
– Fiesta website and e-newsletter
– Social media promotions
– Announcements during the event
Yes. Ad placements range from $600 to $3,000, depending on location and size. Deadline: July 25, 2025.
Yes. To avoid international shipping, exhibitors may use New York Press to print banners, brochures, and other materials locally. Call us 212-682-6610 for more info.
Yes. Depending on your exhibitor or sponsor package, you may request a video presentation or on-stage segment. Additional charges may apply.
Exhibitors are responsible for cleaning up their booth space and disposing of trash in designated bins. A cleanup fee may be charged if the area is left in poor condition.
